SharingĪs an alternative to Clippings or Quick Entry, you can use the Share Menu in apps that support it (such as Safari) to share content with OmniFocus. Click that service, and an add shortcut** button appears which you can use to assign a keyboard shortcut. In there, you should see an item for the OmniFocus Send to Inbox* service.
In the left pane, click on Services, and on the right scroll down until you see the group of Text services. In that window, you’ll see two panes: on the left is a list of shortcut categories, and on the right is an outline of items within that category.
Click Set Shortcut to open these instructions as well as a window for the Keyboard section of macOS System Preferences.ĭue to the macOS sandboxing security protocol, apps aren’t allowed to customize the keyboard shortcuts for their own services-such as the OmniFocus “Send to Inbox” service-which is why you need to do the rest of this on your own. Press the Clippings keyboard shortcut, or open the application menu and then the Services submenu, then choose OmniFocus: Send to Inbox.Ī new item, with the highlighted content (rich text and embedded images) as its note, lands in the quick entry window for you to revise and save.Īt the bottom of General preferences in OmniFocus you’ll find a setting for the Clippings Shortcut. Highlight some text in any application that supports macOS Services. To clip content from another application: In the olden days you might heft your mouse, highlight the text, copy it, summon up the OmniFocus quick entry window, and paste. You may come across an email message, a web page, a newsreader article, or some other piece of info that you’d like to turn into an OmniFocus action. Open the View options with the button in the lower left of the window to choose whether to use the style set up in Layout preferences, or override it with another layout you want for adding items with Quick Entry. With OmniFocus Pro, the option to customize your outline layout extends to the Quick Entry window as well. To add another item before closing the Quick Entry window, hold down Shift and then press Return - twice if in Modern mode, once if in Classic mode. Press Return in Quick Entry to save the current item and close the window. In Classic mode, use Cancel (Command-.) instead. If you decide against posting an item with Quick Entry, in Modern mode press Esc to close the window. When using Quick Entry, a couple of other keyboard interactions are affected by your Outlining choice in General preferences. Make sure the shortcut in OmniFocus General preferences is what you want, and it’ll open the Quick Entry window no matter which app you’re viewing in the foreground. With an easily configurable keyboard shortcut, you can use Quick Entry from anywhere on your Mac to add items to your database as long as OmniFocus is running. The items will be pasted as peers of the one initially selected, so if you’d like to paste text as a list of actions in a project, you’ll want to select an existing action in the project first (selecting the project results in a pasted list of projects rather than actions). In OmniFocus, select an item without activating any of its text fields, then paste (Command-V) to add the copied text as a list of items below the one you have selected.
Select the text you’d like to add as items and copy it (Command-C). If you’ve written a list of tasks elsewhere that you’d like to copy into OmniFocus, OmniFocus can use line breaks to determine where one item ends and the next begins.
This appendix describes how you can get items into OmniFocus from anywhere on your Mac and beyond. Beyond the New Action menu item and toolbar button, OmniFocus has plenty of other ways to help you get stuff out of your head and into the app.
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